[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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How your selection affects what is copied How your selection affects what is pasted Pasting delimited text as a table If you copy a table from FirstClass or an external application that supports rich text format (.rtf), it will automatically paste into FirstClass content as a table.         Note You can copy a FirstClass table and paste it into a .rtf file in another application. How your selection affects what is copied When you copy from a table, your selection determines what gets copied. If you selected This happens a single cell or content from a single cell the cell or content is copied without the table multiple cells or the whole table those cells and their contents are copied as a table Top How your selection affects what is pasted When you paste, your selection at the time you paste determines what happens. If you This happens just clicked where you wanted to paste The copied material is inserted there. If the copied material is a table, it is pasted as a new table. You can also use this method to insert rows/columns into an existing table. selected an entire table (or tables) The copied material replaces your selection. selected multiple cells, and your copied material is a table The contents of the selected cells are replaced with the contents of the copied cells. You can use this method to replace, for example, the contents of a row in one table with the contents of a row from another table.         Note FirstClass will only replace the contents of the same number of cells as you copied. If you copied fewer cells than you select for pasting, the contents of the extra selected cells are deleted. If you copied more cells than you select for pasting, the extra copied cells are ignored. If your copied material isn't a table, it is pasted into the first selected cell, and the contents of the other selected cells are deleted. Top Pasting delimited text as a table You can also paste text that is tab, comma, or paragraph delimited as a FirstClass table. To do this: 1       Click where you want to paste the table. 2       Choose Edit > Paste Special. 3       Update the Paste Special form. Top